The Benefits of Digital Onboarding

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To show you why digital onboarding works better than canada phone number list traditional, in-person onboarding, consider these advantages:

Efficiency and consistency: You can automate tasks that may have taken hours, if not days, and centralize all the paperwork in one database. This setup ensures that every new employee receives the same information and training, promoting consistency across the board. According to the Society for Human Resource Management (SHRM), when new hires go through the standardized onboarding process, their productivity increases by 50%.
Cost reduction: No more expenses on printing documents, organizing in-person training, and hiring external trainers. Digital onboarding software lets you keep and share everything online, reducing costs associated with printing and storage.
Improved employee retention rates and engagement: There is a wide range of content types you can leverage, such as video tutorials, quizzes, and gamified learning modules, to make training more enjoyable. Remote onboarding done right can also strengthen retention. How? As remote employees learn about the company’s values, goals, and workflows, it creates a sense of belonging from day one. It shows you pay equal attention to the on-site and remote workforce, ensuring everyone blends impeccably.
Enhanced support and accessibility: Instant assistance is essential for successful onboarding. Many digital onboarding platforms feature chat functions and support systems for 24/7 communication. As such, you equip new employees with everything they need to succeed from the very beginning—a cornerstone of the whole employee lifecycle.
The Digital Employee Onboarding Process

Preboarding
The onboarding process starts even before a new employee joins the team. This stage is called preboarding. You need to prepare digital recruitment documents for new hires to sign:

employment contracts;
tax forms;
policy acknowledgments.
Tools like DocuSign and SignNow make this process uninterrupted, enabling a new hire to review and sign their contract on a mobile device within minutes. This preliminary setup also encompasses the following:

setting up email accounts;
providing access to essential software;
creating login credentials.
Pro Tip: Create an introductory video or company overview. Build excitement and prepare new hires for their first day.

Welcoming and Orientation
Once new hires are in a team, ensure a warm welcome and introduction to company culture. This may include:

a personalized video message from the CEO or their team leader;
virtual welcome sessions with their colleagues on Zoom or Microsoft Teams;
an e-learning module with a virtual office tour showcasing different departments, key team members, and the company’s mission, values, and expectations.